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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-family:"Calibri","sans-serif"'>Nigel,<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Calibri","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Calibri","sans-serif"'>Thanks for the note. I understood what Cory was saying. The point I was trying to make is that the current Constitution does not even have the basic provision in it for <b>anyone</b> to establish a budget and that an approved budget may (or may not) be subject to the specifically spelled out spending limit in the Constitution. I agree 100% that things need changed – we only differ on <b>what</b> needs to be changed. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Calibri","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Calibri","sans-serif"'>If you look at sample bylaws at <a href="http://inn.org/about/legal/bylaws/"><span style='color:windowtext'>http://inn.org/about/legal/bylaws/</span></a> in section 4.04 you will see the following:<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>“….</span><span style='font-size:14.5pt;font-family:"Georgia","serif";background:white'>The Finance Committee is responsible for overseeing and reviewing fiscal matters, fundraising plans, and the annual budget with staff, and other board members. The board must approve the budget and all planned expenditures within the budget prior to the start of the fiscal year. The fiscal year shall start on July 1st and end on June 30th. Any planned major change in the budget – (i.e. more than a 15 percent variance from the previously approved total annual budget) must be reviewed and approved by the Finance Committee or the full board.<span class=apple-converted-space> …”<o:p></o:p></span></span></p><p class=MsoNormal><span class=apple-converted-space><span style='font-size:14.5pt;font-family:"Georgia","serif";background:white'><o:p> </o:p></span></span></p><p class=MsoNormal><span class=apple-converted-space><span style='font-family:"Calibri","sans-serif";background:white'>It’s a pretty basic concept that is missing in the HamWAN Constitution – namely that of granting the specific power of the purse. The only item spelled out is that expenditures over $100 need to be voted on – period. The above example specifically lays out the ability to develop and approve a budget as a mechanism for paying the bills. In the above example, it adds the constraint of a review being needed if things go too far beyond the budgeted expectations. A similar provision could be added to the HamWAN Constitution and it would be pretty much a done issue going forward. The $100 provision could either be left in or modified to apply to non-budgeted expenses.<o:p></o:p></span></span></p><p class=MsoNormal><span class=apple-converted-space><span style='font-family:"Calibri","sans-serif";background:white'><o:p> </o:p></span></span></p><p class=MsoNormal><span class=apple-converted-space><span style='font-family:"Calibri","sans-serif";background:white'>Right now there is no defined “legal” standing the way it is written to go “around” the $100 voting requirement. Even though what you are doing with the budget is perfectly normal, it’s not granted in <b>>this<</b> Constitution and it needs to be fixed. <o:p></o:p></span></span></p><p class=MsoNormal><span class=apple-converted-space><span style='font-family:"Calibri","sans-serif";background:white'><o:p> </o:p></span></span></p><p class=MsoNormal><span class=apple-converted-space><span style='font-family:"Calibri","sans-serif";background:white'>Rob<o:p></o:p></span></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> PSDR [mailto:psdr-bounces@hamwan.org] <b>On Behalf Of </b>Nigel Vander Houwen<br><b>Sent:</b> Sunday, April 3, 2016 8:47 PM<br><b>To:</b> Puget Sound Data Ring<br><b>Subject:</b> Re: [HamWAN PSDR] Quarterly Board Call<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Rob,<o:p></o:p></p><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Cory’s point is that there was a budget that the board voted to approve, which covers those expenses in line with the constitution. His recommendation is to amend the budget to create the room for purchasing gear, which the board would then vote on the amended budget. IE board pre-approval up to $X.<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Nigel<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p><div><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><div><p class=MsoNormal>On Apr 3, 2016, at 20:43, Rob Salsgiver <<a href="mailto:rob@nr3o.com">rob@nr3o.com</a>> wrote:<o:p></o:p></p></div><p class=MsoNormal><o:p> </o:p></p><div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Cory,<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Not sure I agree with you on the “Votes only need to be held for purchases that exceed the budget “ topic. If I read the constitution correctly:<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#632523'>Director decisions or actions which:</span></b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#632523'> </span></b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p></div><div style='margin-left:.5in'><p class=MsoNormal style='text-indent:-.25in'><span style='font-size:11.0pt;font-family:Symbol;color:#632523'>·</span><span style='font-size:7.0pt;color:#632523'> <span class=apple-converted-space> </span></span><b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#632523'>impact HamWAN finances in excess of $100 USD</span></b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p></div><div style='margin-left:.5in'><p class=MsoNormal style='text-indent:-.25in'><span style='font-size:11.0pt;font-family:Symbol;color:#632523'>·</span><span style='font-size:7.0pt;color:#632523'> <span class=apple-converted-space> </span></span><b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#632523'>or contractually obligate HamWAN in any way</span></b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p></div><div style='margin-left:.5in'><p class=MsoNormal style='text-indent:-.25in'><span style='font-size:11.0pt;font-family:Symbol;color:#632523'>·</span><span style='font-size:7.0pt;color:#632523'> <span class=apple-converted-space> </span></span><b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#632523'>or are reasonably judged as significant</span></b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#632523'>shall be announced to all public HamWAN mailing lists. Voting will be considered complete 24 hours after the mailing list announcement of the issue at hand. Decisions shall be rendered approved by a majority vote of the Directors who voted. Directors unfamiliar with the issue at hand are encouraged to abstain from voting. Non-Directors cannot cast votes, although they can communicate with Directors to influence their votes on issues.</span></b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>I don’t see anywhere in the constitution that having a budget negates the need to have a vote on expenses over $100. Let me know if I’m reading something incorrectly. Even if that is how we are operating now with the $200 limits, technically that doesn’t agree with the constitution.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Don’t get me wrong – I’m not against making it easier to making the spending decisions easier - $100 is far too low for reasons already covered. If we’re going to fix the problem we need to do it right. As far as can tell, the constitution really needs to be amended in order to make this happen.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Cheers,<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Rob Salsgiver – NR3O<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>-----Original Message-----<br>From: PSDR [<a href="mailto:psdr-bounces@hamwan.org">mailto:psdr-bounces@hamwan.org</a>] On Behalf Of Cory (NQ1E)<br>Sent: Sunday, April 3, 2016 2:28 PM<br>To: Puget Sound Data Ring<br>Subject: Re: [HamWAN PSDR] Quarterly Board Call<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>We don't need to adjust the constitution to enable most spending decisions. Votes only need to be held for purchases that exceed the budget. Recommend some changes and we can vote on a new budget to replace our current one.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>How about something like these examples?<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Up to $1500/site may be spent on the equipment needed to erect a new full cell in the network.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Up to $350/year may be spent on lab or demonstration equipment.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Up to $500/year may be spent to replace faulty equipment, as needed.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Current HamWAN Annual Budget (Adopted 2015-02-24):<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>==========================================<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Up to $200/year may be spent on the liability insurance coverage we need to host our equipment at certain third-party owned sites.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Up to $200/year may be spent on internet hosting related expenses such as domain names, server hosting and certificates.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Up to $200/year may be spent on miscellaneous administrative fees, including PO box rental as well as other fees required to keep our non-profit filings up to date.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>This budget replaces all existing ones and does not expire until a new one is approved. As provided in the HamWAN constitution, a separate vote must be held for incurring any other expenses over $100.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>==========================================<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>On Thu, Mar 31, 2016 at 3:11 PM, Nigel Vander Houwen <<a href="mailto:nigel@nigelvh.com"><span style='color:windowtext;text-decoration:none'>nigel@nigelvh.com</span></a>> wrote:<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> Hello All,<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> I wanted to send out a reminder here with access details regarding the<span class=apple-converted-space> </span><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> quarterly board conference call we have coming up.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> The call will take place this upcoming Monday, April 4th at 6:30 PM<span class=apple-converted-space> </span><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> Pacific time. (The monday two days from now). The board members will<span class=apple-converted-space> </span><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> meet to discuss the current state and vote on any decisions necessary<span class=apple-converted-space> </span><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> for the org. Members are welcome to dial in and listen, and I make a<span class=apple-converted-space> </span><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> point of asking for general feedback on things being discussed before the board makes a decision.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> You can join the conference call at the org’s conference line at<span class=apple-converted-space> </span><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> 1-206-805-8861.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> If anyone has things they would like to have brought up on the agenda,<span class=apple-converted-space> </span><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> please reach out to me and I’ll be sure to include them.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> Currently, the agenda stands at:<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> Voting to reimburse Bart for the modem HamWAN has acquired from him,<span class=apple-converted-space> </span><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> at at cost of $130 Discussion regarding adjusting the constitution to<span class=apple-converted-space> </span><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> allow for board members to make reasonable spending decisions without<span class=apple-converted-space> </span><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> needing to gather the board for a call, which are presently limited to<span class=apple-converted-space> </span><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> less than $100, not even covering the expense of a single modem or<span class=apple-converted-space> </span><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> antenna.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> Thanks,<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> Nigel Vander Houwen<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> _______________________________________________<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> PSDR mailing list<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>><span class=apple-converted-space> </span><a href="mailto:PSDR@hamwan.org"><span style='color:windowtext;text-decoration:none'>PSDR@hamwan.org</span></a><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>><span class=apple-converted-space> </span><a href="http://mail.hamwan.net/mailman/listinfo/psdr"><span style='color:windowtext;text-decoration:none'>http://mail.hamwan.net/mailman/listinfo/psdr</span></a><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>_______________________________________________<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>PSDR mailing list<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><a href="mailto:PSDR@hamwan.org"><span style='color:windowtext;text-decoration:none'>PSDR@hamwan.org</span></a><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><a href="http://mail.hamwan.net/mailman/listinfo/psdr"><span style='color:windowtext;text-decoration:none'>http://mail.hamwan.net/mailman/listinfo/psdr</span></a><o:p></o:p></span></p></div><p class=MsoNormal><span style='font-size:9.0pt;font-family:"Helvetica","sans-serif"'>_______________________________________________<br>PSDR mailing list<br></span><a href="mailto:PSDR@hamwan.org"><span style='font-size:9.0pt;font-family:"Helvetica","sans-serif";color:purple'>PSDR@hamwan.org</span></a><span style='font-size:9.0pt;font-family:"Helvetica","sans-serif"'><br></span><a href="http://mail.hamwan.net/mailman/listinfo/psdr"><span style='font-size:9.0pt;font-family:"Helvetica","sans-serif";color:purple'>http://mail.hamwan.net/mailman/listinfo/psdr</span></a><o:p></o:p></p></div></blockquote></div><p class=MsoNormal><o:p> </o:p></p></div></div></body></html>